Features
The full catalog, domain by domain
Everything below ships today. No roadmap items, no “coming soon” — if it's on this page, it's in the product.
One live picture of stock across every channel, warehouse, and 3PL — with lot-level compliance on every tier.
Multi-location inventory
Live on-hand, reserved, and available per product per location, unified across channels and 3PLs, with a full inventory-event audit trail.
Inventory time machine
View your entire inventory as of any past date and time.
Counts & adjustments
Enter counts with snapshot preview before apply, plus per-position adjustments — every change timestamped and attributed.
Loss detection
Hourly scans flag unexplained 3PL inventory drops with configurable thresholds, a review workflow, and grouped alerts.
Lot tracking on every tier
Lots with expirations per product and location. Real lot numbers and expiry dates flow in from ShipBob receiving data automatically.
FIFO / FEFO consumption rules
Rules control which lot is decremented when orders ship, with an auditable consumption ledger.
Lot disposal alerts
A daily digest of lots entering their expiry window, repeating until disposed.
Product catalog
SKUs, units of measure, vendors, costs, and custom attributes — with inventory, non-inventory, and packaging classes.
BOMs, bundles & multipacks
Bundles auto-detected from Shopify, multipacks folded into base units, packaging components modeled separately.
Packaging inventory
Packaging is consumed at PO receipt and planned like everything else, with shortfall warnings when a submitted PO overdraws it.
Transfer orders
Inter-warehouse transfers with lines, freight cost, and receive/unreceive.
Documents by lot number
Cross-business file search by filename, type, or lot number — find the COA for lot X in seconds.
Global record search
Search POs, invoices, sales orders, transfers, and products by their human-readable numbers from anywhere.
A replenishment plan you can act on — and argue with — from your first session.
Replenishment engine
Per product-and-warehouse projected inventory timelines produce reorder and redistribute recommendations from vendor lead times, shipping routes, safety buffers, and reorder frequency.
Pooled 3PL + FBA logic
Surplus at a feeder fulfillment center counts before Ventorie tells you to buy more — no double-ordering across your network.
Action Items queue
Order now / this week / soon / scheduled cards, plus redistribute cards naming the donor warehouse and quantities.
One-click draft POs
One PO per vendor at suggested, MOQ-bumped quantities — from planning or from packaging suggestions.
What-if simulation
Saved scenarios: edit demand or stock and see projected coverage, runouts, and gap impact instantly.
Demand algorithms
Recency-weighted (EWMA) or trailing-30-day demand, bundle- and multipack-aware, with health banners for unattributed sales.
Statistical forecasting
Demand series with trend and seasonality, plus manual overrides where you know better.
Forecasts & alerts
Days of cover and act-by dates for every position; out-of-stock, critical, low, and imbalanced alert levels with per-warehouse drill-down.
Lead-time management
Manufacturing times per vendor, inbound shipping routes, and warehouse-transfer times — the inputs planning runs on.
Learned lead times
Ventorie computes actual lead and transit times from your PO and shipment history, with one-click apply into your configuration.
Order rules
Vendor minimums and multiples enforced with hints in PO creation and replenishment quantities.
Packaging planning
Coverage-target planning for packaging materials with per-parent breakdowns and combined print-run totals.
The whole PO lifecycle — with landed costs, lots, and vendor email built in.
Full PO lifecycle
Draft, submitted, confirmed, shipped, partially received, received — with on-hold, cancel, close-short and reopen, revisions, and approval policies.
Receiving with lots
Receive per line with quantity prefill and editable lot chips — number, expiry, quantity — plus reversible receipt deletion.
Landed costs
Freight, duties, and fees at receipt or shipment level allocate into unit costs by value share, down to six decimals.
PO PDF & email to vendor
A branded PO PDF sent from your own Gmail or Outlook — vendor replies thread straight back into the AI Inbox and auto-match the PO.
CSV PO import
An import wizard with AI-assisted column mapping, dry-run preview, duplicate reporting, and reversible batches.
Vendor management
Contacts, terms, currency, lead times, and inbound hubs — with AI-parsed CSV import.
Payment schedule
A waterfall-aware AP schedule from each vendor's terms: deposits vs balances, tiered small-order prepayment, balance due before/at shipment, on receipt, or net terms, partial payments, and overdue/30-day/90-day buckets.
Approval policies
Threshold-based approval requests for POs with an approve/reject flow.
Multi-currency POs
Per-PO currency with exchange rates handled into base-currency reporting.
Packaging availability check
A live warning while composing a PO if packaging components can't cover the quantities.
From vendor dock to fulfillment center without a spreadsheet or a forwarded email chain.
PO shipments
Multiple shipments per PO with carrier and tracking — paste a tracking number or URL and Ventorie parses it — rolling up to PO status.
Shipment manifests
Declared lots, expirations, pallets, weights, and dimensions captured from vendor email or a manual editor; pre-fills receiving and flags declared-vs-actual mismatches.
Book-freight workflow
One click on a shipment runs the whole flow: a fully planned receiving order — box plan, lot info, receiving FC — previewed for your approval, posted to your 3PL, labels filed, carrier emailed, BOL chased.
Multi-PO WRO combining
The workflow finds same-vendor shipments and combines them into one WRO with a live box-plan recompute; receipts allocate back to member POs.
WRO monitoring & auto-receipt
Hourly ShipBob polling: statuses, per-FC distributions, automatically created receipts, stall detection, and real lot enrichment.
Distribution planner
Split a PO across fulfillment centers by sales velocity, manual percentages, or balance-to-stock mode.
Freight pickup requests
Templated pickup emails per vendor reviewed in a confirm dialog with live placeholder preview, threaded onto the vendor's conversation, with box labels attached.
Freight quote approval
Inbound quotes classified by the AI Inbox; approve replies in-thread and books, with auto-approve rules under max-cost and timing guardrails.
Warehouse notices
For non-ShipBob destinations: a prefilled heads-up email to the receiving warehouse with the manifest and documents attached.
Carrier tracking
Shipment tracking refreshed every 30 minutes with overdue-shipment alerts.
3PL billing import
Import ShipBob invoices with per-line dedupe, multi-PO fee proration into landed costs, dry-run preview, and reversible batches.
FBA inbound sync
Amazon inbound shipments auto-create transfer orders twice daily, transport charges included, with double-count protection in planning.
Kitting-order monitoring
Link a transfer order to a ShipBob kitting order: hourly polling, stage notifications, SLA-breach alerts, and auto-receive with the kitting fee captured.
Every order from every channel, priced honestly, invoiced, and collected.
Sales orders
Auto-synced from Shopify and Amazon plus manual wholesale orders, with normalized statuses and source filters.
Fulfillment routing rules
Priority-ordered rules — country, state, channel — route orders to warehouses or 3PL networks, with fallback strategies like nearest-with-stock or split.
Per-order COGS
Cost breakdowns per order from FIFO cost layers, with lot-cost warnings.
Customers
Customer records with type, terms, and credit limits.
AR invoices
Customer invoices from confirmed sales orders: PDF, preview, shareable link, payments, and overpayment credits.
Statements of account
A customer statement generator with preview.
Charge reconciliation
Email-imported orders carry shipping, tax, and discount charges reconciled against the stated total.
Books that stay reconciled without a month-end scramble.
QuickBooks Online connection
OAuth connect with account mapping — income, per-currency AR deposit accounts, COGS accounts — and vendor mapping.
AP bill push
Vendor invoices push to QuickBooks as bills; payments sync in both directions.
Payment pull-back
Payments made inside QuickBooks flow back automatically via webhooks plus a reconcile sweep — idempotent, with void and delete reversal.
AR push
Invoices and payments push to QuickBooks with multi-currency exchange rates and per-currency deposit accounts.
Monthly COGS journal entries
A month-by-month list with preflight checks — totals, cost sources, missing-cost warnings — then one journal entry per month posted to QuickBooks; late orders get additive follow-ups.
Packaging in COGS
Packaging consumed at receipt folds into finished-goods unit cost automatically, and a monthly journal entry re-buckets the value from your Packaging Materials sub-account into Inventory Asset.
Deposit monitoring
A daily check for payments stuck in Undeposited Funds past a business-day grace window.
Bank-match monitoring
A daily check that flags direct-to-checking payments that never matched a bank-feed row.
Financial dashboards
Overview, cash flow with run-rate projection, inventory value trend, COGS and margin trend, and committed inbound.
Multi-currency architecture
Per-order FX stamps with platform-native rates preferred; base-currency switches are exactly reversible.
Vendor credits
Vendor credit tracking with application suggestions.
The part that runs itself: email in, proposed actions out, nothing committed without your say-so.
Multi-mailbox connections
Connect any number of Gmail or Outlook mailboxes — shared ap@ or orders@ included — polled every minute and deduped.
Auto-archive after import
Opt in per mailbox and Ventorie clears each email from your inbox the moment it's imported — Gmail loses the Inbox label, Outlook moves to Archive — so your real inbox stays empty while nothing is lost.
Nine email types classified
Purchase orders, vendor invoices, order confirmations, sales orders, shipment manifests, freight quotes, sales receipts, invoice payments, and everything else.
Proposed-action bundles
The AI proposes — never commits: create a PO, invoice, sales order, shipment, WRO-ready manifest, or payment record, with per-action checkboxes and atomic approve/reject.
Vision document reading
Reads PDF attachments and product images — even label artwork — to match line items to your catalog and hunt down PO numbers inside documents.
Vendor-name learning
Approvals teach Ventorie each vendor's names for your SKUs, visible and editable as product attributes.
Teach the AI
One-shot or remembered handling instructions, global or per sender domain, with automatic contradiction detection.
Auto-approve rules
“Always auto-approve X from Y” — fired only on clean, warning-free, high-confidence proposals; freight rules add cost and timing constraints.
Reply-to-approve
Proposal notification emails carry signed one-click approve links.
Manual filing
Any email or attachment files onto POs, invoices, sales orders, or transfers with document types.
Email workflows engine
Trigger-matched inbound emails run configured action chains — parse a packing list, reconcile a PO, create a WRO, send an AI-composed reply. Describe the workflow in plain English and the AI builds it.
Browser Automations
Teach Ventorie a web portal that has no API — a testing lab, a manufacturer's approval site — by recording the task once in a secure cloud browser. Ventorie replays the submission for you with the details filled in, captures a screenshot trail and the confirmation number, and always waits for your one-click approval. Credentials are encrypted in a per-portal vault.
AI chat everywhere
A streaming assistant on every page that queries live inventory, POs, sales orders, and lead times — and proposes actions.
AI chat memory
Persistent conversation history plus durable business facts — tell it “remember that…” and review or forget anything later.
Sent from your own Gmail or Outlook, threaded into real conversations, and never forgotten.
Payment follow-ups
Overdue and discrepant payment inquiries emailed to the payer, auto-nudged every N business days, escalated to the owner after a deadline.
Vacation-aware nudging
Out-of-office replies pause nudges until the return date, with alternate contacts surfaced to you.
Reply detection
Any same-thread reply flips a follow-up to responded and notifies you.
Discrepancy resolution
Short-payment explanations get matched to their follow-up, with a proposed write-off and QuickBooks credit memo on approval.
Freight follow-ups
Daily business-day nudges on unanswered freight requests — freight is time-critical — with escalation.
Sends as you
All vendor-facing mail goes out from your connected mailbox, threading into real conversations, with Reply-To keeping the AI in the loop.
Durable outbox
Failed sends queue and retry with backoff for up to a week — never silently re-routed under a different identity.
Business-day engine
Every timing window skips weekends, US and Canadian federal holidays, and your custom company closures.
Templates & variables
Per-vendor freight and warehouse templates with in-place placeholder editing and live preview.
Roles, guardrails, and one control center for everything the automation does.
Guided setup walkthrough
A resumable, ~30-minute wizard sets up the whole business on the real pages settings live on — connect channels (with an order count and import-time estimate before the first sync), migrate vendors, products, stock, POs, and transfers from CSV with previews, AI-match channel SKUs to your catalog, and finish on a live replenishment plan. An AI assistant rides along for every step.
Team invitations & roles
Invite by email with a role; owner territory stays owner-only, with sole-owner protection and no privilege escalation.
Multi-organization
An organization switcher for multiple brands with fully scoped data per business.
Business settings
Base currency and FX rates, PO and SO numbering, country and company holidays, follow-up timing.
Automation control center
Everything Ventorie has learned or does on its own, in one place: auto-approve rules, instructions, chat memory, learned vendor names, timing.
Notification preferences
Per-event opt-in across roughly two dozen event types: real-time email, daily digest, or Slack.
Light & dark mode
Light, dark, or follow-your-OS themes, switched from the avatar menu — remembered per device.
Audit trail
A business-level audit log of changes across your records.
Deep, two-way connections to the stack you already run.
Resumable syncs with live progress — big historical imports survive restarts and email you when they finish. SKU staging with auto-matched review, per-connector location mapping, and manual to daily sync schedules.
Shopify
OAuth install. Products with bundles detected into BOMs, orders, locations, optional inventory push-back, webhooks, and historical margin backfill.
Amazon
Seller Central OAuth. Catalog, FBA inventory, orders with a two-year history bootstrap, sales velocity, and FBA inbound shipments as transfer orders.
ShipBob
Fulfillment-center inventory, orders, the full WRO lifecycle — create, monitor, labels, distributions — kitting orders, and billing import.
ShipHero
3PL inventory sync.
ShipMonk
3PL warehouse inventory with lot/expiration data, bundle definitions synced into BOMs, and receiving orders (ASNs) created and tracked from your POs.
QuickBooks Online
Full accounting sync: bills, invoices, and payments in both directions, monthly COGS journal entries, deposit and bank-match monitoring.
Gmail
Multi-mailbox OAuth for the AI Inbox and all outbound sending — vendor mail goes out as you, with optional auto-archive of imported mail.
Outlook / Microsoft 365
The same AI Inbox and send-as-you powers for Microsoft-hosted mailboxes, business or personal, with optional archive-on-import.
Slack
Proposal alerts and escalations delivered to a channel.
API & Webhooks
API keys and signed webhooks for anything that speaks REST — triggers for new POs, status changes, low stock, and vendor replies; actions to create POs, adjust inventory, and open cases. Zapier app in private beta.
Try all of it, free, for 30 days
Every trial is the full Autopilot tier. Connect your stack and watch it work on your real data.
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